FOOD BOOTH Space - November 22&23, 2025 - Grateful Gathering Merchantile Market - Scottsdale Civic Center

This acceptance is only valid for the November 22 & 23 Market. If you applied for the December Market, you will receive a separate approval email.

PLEASE DO NOT BUY THIS UNLESS YOU HAVE RECEIVED AN EMAIL WITH THIS LINK TO PAY FOR YOUR SPACE

Get ready for an amazing market back at Scottsdale Civic Center! We have many exciting activities and experiences planned for our shoppers. Enjoy live music, beer gardens for adults, and endless fun for the entire family! We can't wait for you to join us for our very first 2 day market, the Grateful Gathering Merchantile Market on Saturday, November 22 and Sunday, November 23, 2025!

Market hours are 10am to 5pm on Saturday, November 22 and 10am to 4pm on Sunday, November 23, 2025. Vendors are required to participate on both days of the market.

SPACES AVAILABLE

Food vendor spaces are limited. Spaces are first come, first serve. Your space is not guaranteed until payment is received. If spaces are filled, you may request to be added to our waitlist in case of cancellations. 

Food Vendors - $500 per 10’x10’ booth space for both days
Please ensure your full setup fits within the 10’x10’ space provided. You may provide your own generator or pay an additional $50 for access to electricity (for both days); however, electrical access is limited. Vendors needing more space may purchase additional 10’x10’ booth spaces. For safety and stability, all canopies must be securely weighted on all four legs. Spaces may be located on grass, gravel, or pavement and may have a slight incline.  

Important Notice:

• Fire Resistance Requirement: All vendor tents must have a fire-resistant label or certificate, as required by the Scottsdale Fire Department. Tents without proper documentation will be removed. CPAI-84 certified tents meet this requirement. By purchasing a vendor space, you agree to comply. Thank you for helping us keep the event safe.
• We are required to submit vendor permits to Maricopa County, and inspectors will be on-site during the event. Please ensure you have all necessary documentation and equipment to pass inspection. If you are cooking on-site, you must bring a fire extinguisher, as the Scottsdale Fire Department will also be conducting safety checks for fire code compliance.
• Please download and complete the 2025 Maricopa County Food Vendor Registration Form, available after payment, to register your business with the county. By purchasing a vendor space, you confirm that all required permits with the City of Scottsdale and Maricopa County have been obtained. Failure to comply may result in removal from the event without a refund. Once completed, please email the form to contact@merchantilemarket.com.
• The City of Scottsdale asks that all food & beverage vendors provide a COI that shows both Scottsdale Arts and The City of Scottsdale are listed as "additionally insured". Our team will follow up with you 1 month prior to the market with more details and the requirements.
• Overnight Booth Setup Guidelines: Weather permitting, vendors may leave their 10'x10 booths intact overnight from Saturday to Sunday at their own discretion. If doing so, tents must be fully enclosed with zippered or Velcro-attached sidewalls to cover and conceal all contents. Additionally, all tents must be securely weighted at all four corners.
• Security: All vendors are strongly encouraged to remove all valuables overnight — including but not limited to cash boxes, electronics, merchandise, and sensitive materials.

NO REFUNDS/CREDITS FOR ANY REASON - THIS IS A RAIN OR SHINE EVENT

NEXT STEPS:

1. Pay to reserve your space by purchasing a space on this listing.  If you require electricity, please ensure to ADD BOTH "10'x10' Booth ONLY" AND "+$50 Add-On to Booth for Electricity" to cart when you checkout to purchase space. We cannot hold spaces. Spaces are NON-REFUNDABLE regardless of the reason, sorry!

2. After purchasing your space, download the agreement, complete page 2, and email it to contact@merchantilemarket.com within 3 business days. Rename the file and email subject with your business name. This signed agreement is required to confirm your vendor spot and will cover both the November and December 2025 markets.

3. Be sure to add Scottsdale to your Arizona TPT license. If it’s not already listed, visit aztaxes.gov and complete the form under the “Businesses” section. Fees may apply, and your license should arrive within 5 business days. After the event, you must report and pay sales tax to the City of Scottsdale. For help, contact the Arizona Department of Revenue directly—we’re unable to assist with licensing. Learn more at azdor.gov.
   
   

SHARING POLICY

To help us promote the event, all vendors are asked to:

1. Share the Event Graphic
   Post or repost the official event graphic on your Instagram and Facebook stories at least once a week, starting the day you receive it.

2. Post Your Vendor Graphic
   After purchasing your space, download and post the "I’m a Vendor" graphic to let your followers know you’ll be there!

3. Spread the Word
   Promote the event through your social media, email newsletters, and with your friends, family, and community. Need flyers? Email us at contact@merchantilemarket.com.

4. Please Pronounce Us Right!
   Please say The Merchantile as “Merch-an-tile.”

Please make sure you can adhere to these sharing guidelines. We’ll be keeping an eye on social media and appreciate your help in getting the word out. Following this policy helps us consider you for future events!

DONATION ITEMS

We invite you to donate a small item for our giveaway baskets. We will be raffling up to two gift baskets and always have a giveaway for the first 100 customers at the Welcome Booth!

Please drop off your items anytime between now and the week of the market to ensure a proper Instagram shout-out for your business. You can also include coupons for the baskets. Drop off at our Scottsdale store only or mail your items to:

The Merchantile - ATTN RACHEL
3965 N Brown Ave.  
Scottsdale, AZ 85251